ERP_BMGI - College Finance & Accounts Management System

ERP_BMGI > Student Management

Student Lifecycle Cohorts

Active Students 0

Currently enrolled

Past Students 0

Course completed / Alumni

Dropout Students 0

Left program midway

Repair Students 0

Failed, backlog clearing

Degree Pending 0

Awaiting certificate issue

Degree Issued 0

Certificate handed over

Student Lifecycle Operations Desk

Today's Admissions 0

New student profiles

Today's Fee Collection ₹0.00

All payment modes

Pending Approvals 0

Awaiting checker sign-off

Students Eligible for NOC 0

Arrears fully cleared

Eligible for Promotion 0

Cleared current term dues

Pending Repair Fees 0

Supplementary exam balance

Pending Degree Upload 0

Missing university certificate

Pending Degree Issue 0

Ready for handover desk

Outstanding Fees ₹0.00

Total arrears balance

Today's Cash Collection ₹0.00

Physical cash bookings

Recent Cash Desk Receipts (Real-time)

Receipt No	Date	Student Name	Course	Net Amount	Mode	Cashier

Security Event Audits

Student Name

ADM-0000 Course College Session Current Term

ACTIVE

Fee: - NOC: - Academic: - Degree: -

Next Action

Admission

Academic & Fee

Exam & Result

Graduation

Current Academic & Fee

Current Term

Fee Status

Due Date

₹0 Paid / ₹0 Term Fee

Exam Clearance / NOC

Current Term

Fee Due

NOC Status

Academic Result

Current Term

Result

Next Step

Graduation: Not yet applicable.

Documents

Student Journey History

Detailed Records

Current Allocated Fee Structure

Fee Head Description	Ledger Code	Total Debit Structure

Fee Structure Revision History

Changed By	Approved By	Date & Time	Old Value Details	New Value Details	Justification Reason

Term No	Due Date	Expected Amount	Paid Amount	Late Fee (Fines)	Status	Outstanding Reason	Reminder

Date	Voucher Type	Ref No	Particulars Account	Debit (Dr)	Credit (Cr)	Running Balance

Receipt No	Payment Date	Mode	Reference Code	Gross Sum	Status	Actions

NOC Number	NOC Type	Academic Term	Generated Date	Status	Print Count	Details

Cashier Receipt Entry

RECEIPT NO

TRANSACTION DATE

STUDENT MASTER INDEX (Admission No / Name)

FEE HEAD ARREARS ALLOCATION

Select a student to load outstanding fee heads.

COLLECTED AMOUNT (₹)

WAIVER / DISCOUNT (₹)

LATE FEE (₹) - Auto-calculated

PAYMENT MODE

REF CODE / CHQ ID

TRANSACTION NARRATION

Receipt No	Date	Admission No	Student Name	Gross Amount	Payment Mode	Reference No	Cashier	Status	Actions

Request ID	Student Name	Course	College	First Term Due (₹)	Submitted By	Date	Actions

Date	Opening Balance	Collections	Other Income	Expenses	Bank Deposits	Closing Balance (Expected)	Physical Cash Tally	Difference	Status	Actions

Physical Cash Count Tally

₹500 x = ₹0

₹200 x = ₹0

₹100 x = ₹0

₹50 x = ₹0

₹20 x = ₹0

₹10 x = ₹0

Coins x = ₹0

Total Physical Cash ₹0.00

Daily Account Balance Sheet

CASHIER WORK SHIFT

BALANCING DATE

Opening Cash Balance: ₹0.00

Today's Cash Collection (+): ₹0.00

Other Income (Cash) (+): ₹0.00

Cash Expenses (-): ₹0.00

Bank Deposits (-): ₹0.00

Expected Closing Cash: ₹0.00

Closing Math Balance Difference

₹0.00 Balanced

RECONCILIATION REMARKS

Monthly Payroll Roll

Employee ID	Employee Name	Designation	Department	College Division	Monthly Basic (₹)	Advance Bal (₹)	Net Disbursed (₹)	Bank A/C	Actions

Miscellaneous Revenues

Voucher No	Date	Ledger Account	Received From	Narration	Debit (₹)	Mode	Reference No

System Event Audit logs

Timestamp	Authorized User	Voucher/Record Type	Record ID	Param Modified	Old Value	New Value	Reasoning Narration

Enterprise Approval Center

Maker-Checker workflow authorization cockpit for student lifecycle and structural adjustments.

Total Submitted 0

Approved 0

Still Pending 0

Rejected / Returned 0

Request ID	Workflow Action	Journey Details	Requested By	Requested Date	Approved By	Approved Date	Decision Remarks	Status	Actions

Search Student Record

STUDENT NAME OR ADMISSION NUMBER

SELECT NOC TYPE

Select a student record on the left to verify academic fee clearances and generate certification document layouts.

Enterprise NOC Issued Register

NOC Number	Student Name	Admission No	Course	College	Term	Generated By	Date	Status	Actions

Student Arrears Ledger Fee Register Sheet Receipt Log Register Daily Tally Collection Monthly Cash Collection Cashier Performance Report College-wise Split Collections Outstanding Arrears Report Cancelled Receipts Audit List Audit Activity Trail Employee Payroll Sheet Salary Disbursement Ledger Cash Book Ledger Bank Book Ledger Miscellaneous Revenues Ledger Administrative Expenses Register Master Journal Vouchers List Students Ready for Exam Students Blocked due to Dues Students with Upcoming Due Dates NOC Issued Register

Lifecycle & Approval Logs

Active Students Register Dropout Students Register Repair Students Register Degree Pending Register Degree Issued Register Promotion Register Log Super Admin Approval Log Student Status Summary

Student Ledger Report

Start Date End Date

Managed Colleges List

College Name	Short Code	Receipt Prefix	Actions

Accounting Fee Heads Catalog

Head ID	Description Label	Tally Ledger Code	Actions

Approved Courses Structure

Course Name	Tuition (₹)	Development (₹)	Exam (₹)	Library (₹)	Sports (₹)	Hostel (₹)	Actions

Printer Layout Parameters

Receipt Format Template

Print Duplicate Copies

Local Ledger Snapshot Engine

Manual Backup Instruction: Click the "Export Snapshot" button to download a complete `.json` copy of all fee ledgers, cash closing, receipts, and settings records. You can restore the state anytime by uploading the file below.

Restore Ledger Snapshot

Select Snapshot File

Financial Year Closing Workflow

FY Closing Audit Instructions: Before closing the current Financial Year, verify that all daily cash books are locked, and all outstanding transactions are reconciled. Closing the financial year will:

Generate a complete database backup file for archiving.
Lock all transactions (Vouchers, Receipts, Cash Books) of the previous year (Read-only).
Create a new Financial Year (e.g. FY 2026-27).
Carry forward all unpaid outstanding student balances as opening ledger balances in the new year.

Current Financial Year

Next Financial Year to Create

Role-Based Access Control (RBAC)

Configure privileges for system roles. Changes take effect instantly across active sessions.

Select System Role

System User Accounts

Username	Full Name	Designation Title	Role	Assigned Colleges	Actions

Code	Name	City / State	Contact	Principal	Late Fee Rule	Status	Actions

College	Code	Name	Duration	Terms	Total Fee	Status	Actions

Session	Current	Status	Actions

Code	Name	Description	Status	Actions

Order	Code	Name	Type	Calculation	Rate/Amount	On Slip	Status	Actions

Name	Status	Actions

Name	Status	Actions

Code	Name	Status	Actions

Receipt Configuration

Receipt Format Template

Print Duplicate Copies

Receipt Number Prefix Format

Name	Phone	Status	Actions

Back to Consultants

Consultant Name

ACTIVE

Total Students

Total Fee

₹0

Total Paid

₹0

Total Outstanding Due

₹0

Student Admission Module

Version 2.0 Roadmap

This module is planned as a future expansion segment. To prepare for this module, the application architecture separates student records from transactions, allowing the admissions process to feed directly into the Student Management table via the schema defined below.

PROPOSED DATABASE SCHEMAS (Entity planning)

Table StudentAdmission {
  id integer [primary key]
  candidate_name varchar
  parent_name varchar
  qualification_marks float
  allotted_college_id varchar [ref: > College.id]
  course_allocated varchar
  status varchar // Pending, Admitted, Rejected
}

Auditor Cockpit (Read-Only Accounts Verification)

Ledger Head	Ledger Code	Opening Balance (₹)	Debit Transactions (Dr) (₹)	Credit Transactions (Cr) (₹)	Closing Balance (₹)	Auditor Checklist

Income Head	Amount (₹)	Expense Head	Amount (₹)

Liabilities & Equity	Amount (₹)	Assets	Amount (₹)

Student Lifecycle Cohorts

Student Lifecycle Operations Desk

Student Name

Current Allocated Fee Structure

Fee Structure Revision History

Cashier Receipt Entry

Physical Cash Count Tally

Daily Account Balance Sheet

Enterprise Approval Center

Search Student Record

Enterprise NOC Issued Register

Managed Colleges List

Accounting Fee Heads Catalog

Approved Courses Structure

Printer Layout Parameters

Local Ledger Snapshot Engine

Restore Ledger Snapshot

Financial Year Closing Workflow

Role-Based Access Control (RBAC)

System User Accounts

Receipt Configuration

Consultant Name

Student Admission Module

Quick Shortcuts Actions